EA duties

• Managing the day-to-day schedules for 2-3 members of our leadership team
• Coordinating internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
• Overseeing travel arrangements and logistics for our leadership team
• Working to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
• Coordinating team events and offsites
• Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

Office Manager duties

• Opening, closing and managing the front desk reception throughout business hours, greeting guests warmly and professionally upon arrival.
• The overall appearance of our office, ensuring it is tidy and organized, particularly the common areas and kitchens.
• Creating a welcoming, engaging and comfortable environment for employees and guests who come into the office.
• Ordering, maintaining, and restocking office supplies, drinks and snacks.
• Managing vendor relations including cleaners, linen service, food vendors, etc.
• Addressing and managing any building and office-related issues (i.e coordinate repairs or maintenance).

Essential experience

• Have 2+ years of experience working as an Executive Assistant or Administrative Assistant, with experience supporting the day-to-day operations of an office.
• Proven experience partnering with senior leaders in a fast-paced, growing, innovative environment.
• Experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules
• Professional level experience in with tools like Google Workplace (Calendar, Mail, Docs, Sheets, Google Meet, etc.) and Slack

Essential soft skills

• Have a hospitality mindset, you anticipate others’ needs and can work proactively to address them.
• Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders.
• Are highly self-motivated and exercise discretion, tact, and professionalism. Enjoys a balance of collaborative and independent work.
• Are detail-oriented, love staying organized, and stay cool under tight deadlines.

Roseland, NJ office based position

CoreWeave is looking for a motivated Executive Assistant to join our growing team. At CoreWeave, we are building the next generation public cloud for accelerated workloads. This role will support the General Counsel, CFO, and CSO, and VP of Sales. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Responsibilities:

• Manage complex calendar and scheduling to support teams in multiple time zones;
• Manage travel and expense report coordination & submission;
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events);
• Track and help drive completion of key deliverables and follow up on outstanding items;
• Manage team space in NYC, NJ and Philadelphia offices including moves, reconfigurations, access and physical space;
• Work closely with the leadership team to provide support to the organization, and with other executive assistants on collaborative C-suite projects; and
• Document writing & editing

BASIC QUALIFICATIONS

• 5+ years of experience providing executive support assistance at sr. executive level
• Project management experience
• Experience with Microsoft Office, Google Suite, and Google Calendar
• Experience with event planning
• Strong organizational, communication and interpersonal skills
• Demonstrated ability to improve processes
• High levels of integrity and discretion
• Impeccable attention to detail
• Highly motivated, organized individual who is able to work effectively with minimal supervision, coordinating with staff across multiple locations and time zones.
• Ability to prioritize and handle multiple assignments at any given time

This is an extraordinary opportunity to join a new Alphabet company that will reimagine drug discovery through a computational- and AI-first approach.

We are assembling an extraordinary, multi-disciplinary team who want to drive forward groundbreaking innovations. As one of the early members of this pioneering organisation, you will play a significant role in building this team, embodying an inspiring, collaborative and ambitious culture.

This early-stage venture is on a mission to accelerate the speed, increase the efficacy and lower the cost of drug discovery. You’ll be working at the groundbreaking of the new era of ‘digital biology’ and advancing a new type of biotech that will deliver progressive social impact for the benefit of millions of people!

Your impact

As the Executive Assistant you will provide support for the Chief Operations Officer, General Counsel, Business Development and Finance Director, as well as providing administrative support to other operational tasks as required.

The role will constantly challenge you to think creatively about how maintain attention to detail but operate efficiently and in a sustainable manner

Highly organised with the ability to prioritise multiple functions and tasks while maintaining attention to detail you’ll deliver a consistently high support to three key leads in a thriving organisation.

What you will do

• Communicate authoritatively and maintain a high level of confidentiality at all times both internally and externally
• Meeting support; circulating agendas, assembling notes and ensuring actions are complete
• Scheduling in person and virtual meetings with speed and efficiency across multiple time zones
• Work closely with other coordinators on cross-functional teams
• Organise offsite meetings and events
• Ensure orderly data and senior leads contributions for weekly and monthly reporting
• Creating and driving meeting agendas and presentations
• Help with ad-hoc hiring projects and company wide coordination
• Working with Google DeepMind partners as needed

Skills and qualifications

Essential

• Be proactive in anticipating the executive management needs and solving challenges before they become problems
• Experience in G-suite, Word, Excel, and Outlook online calendar/meeting applications
• Experience in scheduling across multiple time zones and excellent at keeping collaborators updated
• Ability to learn and navigate complex systems

Nice to have

• Experience working with in a similar research/technical environment
• Project management experience
• Experience partnering with third parties, acting as point of contact with external suppliers or companies

Location: In office: Mountain View, CA

As Executive Assistant, you support our CEO, Chief of Staff and other executives as needed. As part of the Office of the CEO, this is a high visibility position, both internally and externally. You will represent the Office of the CEO and should feel comfortable interacting with other executives, board members and employees.

This role will report to our Chief of Staff and is expected to be onsite five days a week at our Mountain View, CA office. Moveworks strongly believes in the importance of in person day to day, but we understand life happens and schedules may occasionally vary.

What you’ll do:

• Build trust, regularly anticipate the needs of, and proactively provide assistance to the Office of the CEO.
• Calendar management – own and execute scheduling to ensure time is prioritized according to current initiatives.
• Coordinate with external EA’s on quarterly board meeting schedule and day of logistics.
• Assist with event planning and coordination for on-site and off-site external meetings, executive briefings, internal dinners, and team events.
• Manage complex travel logistics including planning, booking and creating itineraries in advance of domestic and international trips.
• Prepare monthly expense reports.
• Identify opportunities to establish new—and improve existing—administrative systems and processes.
• Assist with event planning and coordination for on-site and off-site external meetings, executive briefings, internal dinners, and team events.
• Proactively partner with cross functional teams, at all levels in the organization, with openness to lean in and learn--without ego.

What you bring to the table:

• 5+ years of experience supporting one or more C-level executives.
• Incredibly organized, with superb attention to detail and a strong ability to execute.
• Strong proficiency with Google Apps (Gmail, Calendar, Google Docs, etc.)
• Ability to work cross-functionally in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient.
• Able to maintain a high degree of integrity when working with highly sensitive and confidential information.
• A GTD attitude.
• A deep desire to learn, contribute, and add value every single day.
• An ownership mentality and ambassador for our unique culture.
• Ability to ingest fast, critical feedback and tack accordingly.
• Excellent communication skills, with the ability to take initiative and build productive relationships with a spectrum of personalities.

Even if you do not meet all of the requirements listed here, we still encourage you to apply. Skills can be used in lots of different ways and your life and professional experience may be relevant beyond what a list of requirements or preferred qualifications can capture.

Compensation Range - $120,000- $165,000

*Our compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions or bonus plans.

Ultimately, in determining pay, final offers may vary from the amount listed based on geography, the role’s scope and complexity, the candidate’s experience and expertise, and other factors.

Moveworks Is An Equal Opportunity Employer

*Moveworks is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other characteristics protected by law.