About the role

Faculty AI is looking to appoint a new Bid Associate to join our growing bids team, operating within our Government department.

We are looking for an individual who is capable of driving and managing the end-to-end bid process, from the initial kick-off meeting right through to the presentation/interview stage, ensuring all deadlines are met. Working closely with our Bid Manager and other relevant Development/Sales colleagues, you will play a key role in helping to improve our overall bids and tenders operation (with a focus on improving our approach to framework and knowledge management), and will have the opportunity to shape new processes and ways-of-working.

You will be responsible for ensuring high-quality, compliant submissions, including written proposals and presentations - bringing together existing and new expertise across Faculty’s offering.

The ideal Bid Associate should have strong attention to detail and a ‘can do’ attitude, as well as being well organised and methodical. They should have strong project management and communication skills, including an ability to write clear, customer-focused, persuasive prose, and an ability to obtain high-quality, relevant input from subject matter experts (Faculty has many) where appropriate to ensure deadlines are met efficiently and that the bid is of the highest quality possible. Alongside bid management duties, the Bid Associate will be responsible for: the upkeep of the proposal content library; identifying and notifying relevant colleagues of new opportunities to bid; and ensuring Faculty are appropriately positioned on relevant government frameworks to receive such opportunities.

Key duties and responsibilities of the role include:

• Bid Management - Manage end-to-end bid process to ensure the production and delivery of compliant, professionally produced proposals within customer defined timeframe:

  • Understand the tender requirements, outline timelines and responsibilities

  • Formulate a bid plan with the key internal review deadlines prior to submission.

  • Manage the flow of information and communication of clarification questions between bid team and client

  • Engage with Subject Matter Experts (SMEs) to obtain relevant bid content

  • Drafting and editorial role on aspects of bid responses.

  • Ensure submitted proposals meet all quality standards and deadlines

• Framework management - Undertake regular monitoring and updating of frameworks - ensuring Faculty are positioned to receive relevant opportunities on all existing frameworks.

• Management of the central repository of bid content including but not limited to case studies, proof-points, staff profiles/CVs, model answers, diagrams etc. Support internal efforts to continuously improve our bid process.

• Identification of new opportunities - working within the Bid team to identify and share new tender opportunities, through proactive monitoring.

Who we're looking for

• Demonstrable experience in bid management (public sector experience desired but not essential)

• Some experience of identifying opportunities to spot process improvements and implementing changes

• Strong project management skills; an ability to plan/execute in a methodical and pragmatic way

• Good customer-focused writing and presentation skills, applying an awareness of how to structure and tune a response to meet customer needs/priorities

• Strong attention to detail

• Ability to create visually appealing proposals and slide decks (desired, not essential)

What we can offer you

The Faculty team is diverse and distinctive, and we all come from different personal, professional and organisational backgrounds. We all have one thing in common: we are driven by a deep intellectual curiosity that powers us forward each day. This curiosity pushes us to seek truth and understanding in everything we do, to execute work in a nimble and pragmatic manner, to foster talent in one another and always to challenge assumptions.

Faculty is the professional challenge of a lifetime. You’ll be surrounded by an impressive group of brilliant minds working to achieve our collective goals. Our consultants, product developers, business development specialists, operations professionals and more all bring something unique to Faculty, and you’ll learn something new from everyone you meet. You’ll also have the opportunity to make your mark on a high-growth start-up now poised to expand internationally.

Fostering talent is one of our core values, it’s built into our culture and what we offer. Faculty was founded by people who are passionate about continuous learning, and adding value to our people.

Some of our benefits…..

• Unlimited holidays: We encourage each other to use this time to take a break, work on personal projects, or to spend time with their friends and family.

• Genuinely flexible working: We believe people have needs, responsibilities and interests that require something different to a strict working day. We trust people to organise and take accountability for their own work and do our best to support their lives outside Faculty. We provide you with all you need to work from home, including a laptop, keyboard, chair…even Sony headphones!

• Equity: We want you to benefit from Faculty’s growth and success.

• Fantastic private health, optical and dental insurance for you & your family - including 24/7 unlimited virtual private GP appointments and covering pre-existing medical conditions.

• Access to mental health coaching with Sanctus

• Free breakfast daily, free weekly lunches, and more fruit, drinks and snacks than you could ever eat (for office-based employees).

• We work hard and make sure we enjoy what we do. So we have frequent socials and informal get-togethers to help make sure you enjoy your time with us. You’ll make friends and professional connections that will last a lifetime.